TOWN OF CUTLER BAY RFP No. 25-03 EMERGENCY DEBRIS ROAD CLEARING SERVICES ADVERTISEMENT FOR PROPOSALS The Town of Cutler Bay is requesting proposals from qualified proposers to provide for the EMERGENCY DEBRIS ROAD CLEARING SERVICES. Interested proposers should visit the Town's website at www.cutlerbay-fl.gov or DemandStar to obtain the Request for Proposal package. Packages may also be picked up during normal business hours at the office of the Town Clerk, Mauricio Melinu, CMC, located at: Town of Cutler Bay 10720 Caribbean Blvd., Suite 105 Cutler Bay, FL 33189 Proposals must be submitted no later than Tuesday, December 2, 2025, at 3:00 PM by one of the following methods (not both): Electronic Submission Electronic responses can be submitted via DemandStar at https://network.demandstar.com/ In-Person Proposals must include one (1) original and three (3) bound paper copies of the submittal, and one (1) USB flash drive completely duplicating the original proposal of the submittal. Responses to the proposal must be received by Mauricio Melinu, CMC, Town Clerk at Town Hall, 10720 Caribbean Blvd, Ste 105, Cutler Bay, FL. 33189. All submittals must be sealed and clearly marked on the outside "RFP No. 25-03 Emergency Debris Road Clearing Services". A MANDATORY (virtual and in-person) Pre-RFP meeting will be held on Wednesday, October 29, 2025, at 10:00 AM in the Town Hall Council Chambers, 10720 Caribbean Blvd., Suite 115, Cutler Bay, Florida 33189. If attending virtually, the meeting will be available using Zoom communications media technology platform. Registration is required. To register in advance, please visit: https://us06web.zoom.us/webinar/register/WN_fY_l5pZjTkSEJ26CrIo6hg Proposals will be publicly opened and read on Tuesday, December 2, 2025, at 3:00 PM in the Town Hall Council Chambers, 10720 Caribbean Blvd. Ste 115, Cutler Bay, Florida 33189. If attending virtually, the meeting will be available using Zoom communications media technology platform. Registration is required. To register in advance, please visit: https://us06web.zoom.us/webinar/register/WN_LgLrpEmzTFKfZiV8DKYTxw Late Submittals and facsimile submissions will not be considered. The proposer shall bear all costs associated with the preparation and submission of the proposal. Women/Minority Owned and Emerging Small Businesses are invited to submit bids on this project. Pursuant to Town Code Chapter 24, Article II, Section 24-228 of the Town Charter, public notice is hereby given that a "Cone of Silence" is imposed concerning the Town's competitive purchasing process, which generally prohibits communications concerning the RFP from the time of advertisement of the RFP until such time as the Town Manager makes a written recommendation to the Town Council concerning the competitive purchase transaction. Please see the detailed specifications for the public solicitation for services for a statement fully disclosing the requirements of the "Cone of Silence". Pursuant to Section 4-19 of the Town Code; Section 7.6 of the Town Charter, vendors of the Town are required to disclose any campaign contributions to the Town Clerk, and each vendor must do so prior to and as a condition of the award of any Town contract to the vendor. Please see the detailed specifications of this solicitation for further details. The Town of Cutler Bay reserves the right to accept or reject and/or all proposals or parts of proposals, to workshop or negotiate any and all proposals, to waive irregularities, and to request re-proposals on the required materials or services or take any other such actions that may be deemed in the best interest of the Town. Rafael G. Casals, ICMA-CM, CFM Town Manager