REQUEST FOR PROPOSALS Architectural / Engineering Services The Housing Authority of Middlesboro is requesting proposals from interested firms to provide architectural / engineering services (A/E) for up to 5 modernization programs funded by the Capital Fund Program. The contract will start with CFP KY019-501(24) from the U.S. Department of Housing and Urban Development (HUD), and continue on a year-to-year basis through the CFP KY019-501(28). The construction budget amount for Year 1 of this project is budgeted at $1,000,000 (but is subject to change and renegotiation). The construction budget amount and the scope of work for Years 2 thru 5 is not known, but proposing firms are to base their proposals on an amount of $1,000,000. The amount given for 2025 thru 2028 is only an estimate and the actual contract amount for Years 2 thru 5 will be negotiated to reflect the actual construction budget amount. However, the HA also reserves the right to entirely reject and re-solicit proposals for any remaining years if they determine it is in the best interests of the PHA, or if the actual funding amount varies substantially from the construction budget amount of $1,000,000, or if the A/E's performance in Year 1 (2024) is not to the satisfaction of the PHA. Proposing firms should submit and prepare their proposals accordingly. Architects will be required to be registered for practice (licensed) in the State of Kentucky, carry Professional Liability Insurance and certify that you are not debarred, suspended, or otherwise prohibited from professional practice by any Federal or State agency. Please respond with a letter of interest no later than August 21, 2025. Letters of interest may be sent by mail or FAX (606) 242-2309 or email probinette@middlesboroha.com . At that time you will be sent (via email) a complete "Request for Proposals" which will contain all pertinent information and forms you will need to submit your proposal. When you submit your proposal you will be asked to submit information addressing factors such as: principal qualifications, professional experience, quality of work, timeliness and compliance with schedules, conformance to budgets, knowledge of HUD regulations, HUD modernization experience, current user satisfaction, proximity, and price. Final proposals must be received at the offices of the Housing Authority by 3:00 p.m. local time, Friday, August 29, 2025, in order to be considered. Please address your questions, letters, and proposals to: Phillip Robinette Executive Director Housing Authority of Middlesboro P.O. Box 977 / South 38th Street Middlesboro, KY 40965 PHONE: (606) 248-1940 FAX: (606) 242-2309 EMAIL: probinette@middlesboroha.com If you need additional information, please contact Phillip Robinette. IPL0260593 Aug 7,14 2025