SECTION 00 11 13-PS2 INVITATION TO PROPOSERS RECEIPT OF PROPOSALS Electronic proposals for providing equipment and services for the Mary's Creek Water Reclamation Facility – Preselection Package 2 C01239 ("Project") will be received by the City of Fort Worth via the Procurement Portal https://fortworthtexas.bonfirehub.com/portal/?tab=openOpportunities, under the respective Project until 2:00 P.M. CST, Thursday, August 28, 2025. Proposals will then be opened publicly and name of proposers will be read aloud beginning at 2:00 PM CST at City Hall, 100 Fort Worth Trail, Fort Worth, Texas on the Mezzanine of New City Hall (NCH); Room MZ10_12. Your submissions must be uploaded, finalized and submitted prior to the Project's posted due date. The City strongly recommends allowing sufficient time to complete this process (ideally a week prior to the deadline) to begin the uploading process and to finalize your submission. Uploading large documents may take time, depending on the size of the file(s) and your Internet connection speed. The Bonfire portal can be accessed using Microsoft Edge, Google Chrome, or Mozilla Firefox. Javascript must be enabled. Browser cookies must be enabled. Electronic submission is subject to electronic interface latency, which can result in transmission delays. All proposers assume the risk of late transmission/ submission. The City shall not be held liable if an interested proposer is unable to submit a complete proposal/response before the published deadline due to transmission delays or any other technical issues or obstructions. The City strongly recommends allowing sufficient time to complete the submission process (ideally a week before the deadline) to begin the uploading process and to finalize your submission to give adequate time in the event an issue arises. All submissions must be submitted electronically prior to the close date and time under the respective Project via the Procurement Portal: https://fortworthtexas.bonfirehub.com/portal/?tab=openOpportunities Failure to submit all completed required information listed in the respective Solicitation will be grounds for rejection of a proposal as non-responsive. No late proposals shall be accepted. Proposals delivered in any other manner than using the Bonfire Platform (Procurement Portal) will not be accepted or considered. If, upon being opened, a submission is unreadable to the degree that material conformance to the requirements of the procurement specifications cannot be ascertained, such submission will be rejected without liability to the City, unless such proposer provides clear and convincing evidence (a) of the content of the submission as originally submitted and (b) that the unreadable condition of the Electronic Proposal was caused solely by error or malfunction of the Bonfire Platform (Procurement Portal). Failure to scan a clear or readable copy of a proposal into the system does not constitute and shall not be considered an error or malfunction of the Bonfire Platform (Procurement Portal). Proposers are encouraged to fully review each page of every document within their submission prior to submitting to ensure all documents are clear, legible, and complete. SUPPORT For technical questions, visit Bonfire's help forum at https://vendorsupport.gobonfire.com/hc/en-us Contact the Bonfire support team at Support@GoBonfire.com or by calling 1-800-354-8010. To get started with Bonfire, watch this five-minute training video: Vendor Registration and Submission [VIDEO] – Bonfire Vendor Support (gobonfire.com) GENERAL DESCRIPTION OF WORK Preselection of the following equipment is included in Preselection Package 2: 1. Equalization and Peak Flow Storage Basin mixing systems (chopper pumps and mixing nozzles). 2. Coarse screens with associated sluice system and washer/compactors. 3. Grit removal equipment with associated grit washers and pumps. 4. Fine screens with associated screening conveying system. 5. Ultraviolet (UV) disinfection system.Centrifuge dewatering system. Basis of selection for each item is described in Part 18 of Section 00 21 13-PS2 Instructions to Proposers. Each Preselected Equipment Supplier (PES) scope of work will include the following: 1. Furnish equipment system as defined in the technical specifications. 2. Provide services during the design phase to develop shop drawings for equipment system and assist the Design Engineer in developing the overall facility design. 3. Coordinate with the General Contractor during construction and startup of the equipment system. 4. Equipment system integration, start-up, and testing services. 5. Other work as prescribed in the specifications. DOCUMENT EXAMINATION AND PROCUREMENTS The Proposal and Contract Documents may be examined or obtained via the Procurement Portal https://fortworthtexas.bonfirehub.com/portal/?tab=openOpportunities, under the respective Project. The Proposal and Contract Documents may be downloaded, viewed, and printed by interested prospective Equipment Suppliers. EXPRESSION OF INTEREST To ensure potential proposers are kept up to date of any new information pertinent to this project, all interested parties should indicate their intent to propose in the Procurement Portal by selecting "yes" under the Intent to Propose section. All Addenda will be posted in the Procurement Portal https://fortworthtexas.bonfirehub.com/portal/?tab=openOpportunities, under the respective Project. PRE-PROPOSAL CONFERENCE – Web Conference A pre-proposal conference will be held as discussed in Section 00 21 13-PS2 - INSTRUCTIONS TO PROPOSERS at the following date, and time via a web conferencing application: DATE: Thursday, August 7, 2025 TIME: 10:00 am Invitations with links to the web conferencing application will be distributed directly to those who have submitted an Expression of Interest. If a pre-proposal conference is held, the presentation and any questions and answers provided at the pre-proposal conference will be issued as an Addendum to the call for proposals. If a pre-proposal conference is not being held, prospective proposers should direct all questions about the meaning and intent of the Proposal Documents electronically through the Vendors discussions section under the respective Project via the Procurement Portal. If necessary, Addenda will be issued pursuant to the Instructions to Proposers. CITY'S RIGHT TO ACCEPT OR REJECT PROPOSALS City reserves the right to waive irregularities and to accept or reject any or all proposals. SELECTION City will preselect the Proposer presenting the best value to the City, which may include capital cost and operational costs. Upon selection of a PES the work and associated price submitted in the Proposal, with any agreed upon modifications by the City, will be included as part of the Mary's Creek Water Reclamation Facility general construction contract. The PES shall enter into a subcontract directly with the General Contractor. The PES will be subject to the terms and conditions presented within Section 00 72 00 – General Conditions and Section 00 73 00 – Supplementary Conditions. The selected PES shall provide a Performance Bond and a Payment Bond, each for one hundred percent (100%) of the proposal price, to the General Contractor. City will enter into a Special Engineering Services Agreement with the selected PES as described in Section 00 52 43-PS2 for the preparation of shop drawings and services during design. FUNDING The Mary's Creek Water Reclamation Facility Project, for which the selected PES work will be included by subcontract to the General Contractor, is expected to be funded from the Water Infrastructure Finance and Innovation Act (WIFIA) loan and potentially a Texas Water Development Board (TWDB) loan. Failure to secure funds from these sources will be grounds to cancel the project, and grounds to terminate the preselected equipment purchase from the PES. The PES will be responsible for meeting the requirements of these loans as outlined in Section 00 21 13-PS2 Instructions to Proposers and Appendix B Funding Requirements. IPL0258540 Jul 30,Aug 6 2025